Staff Week @ TU Graz

09.06.2026, 12:30 → 11.06.2026, 21:30 Europe/Vienna

Graz University of Technology

Di., 9. Juni

Registration

Please register at the registration desk.

Welcome Lunch

Free food

Welcome & Basic Information

Vorsitzende der Sitzung: Barbara Böttger, Lena Neureiter

Introduction to TU Graz & the International Office - Welcome Center

Vorsitzende der Sitzung: Barbara Böttger, Lena Neureiter

Communication Activity

Sitzungsleiter: Barbara Böttger

Guided Tour of Old Campus & International House

We will start the tour at the Aula and then walk to the International House (Lessingstrasse 32). Luggage can be left in the seminar room, which will be locked.

Vorsitzende der Sitzung: Barbara Böttger, Kerry John (International Office - Welcome Center)

Welcome Dinner

Vorsitzende der Sitzung: Barbara Böttger, Lisa Leitner

Mi., 10. Juni

Career Support at the Human Resource Development

• Support for personal and professional development, including career planning through mentoring, coaching and related services
• Conception and facilitation of leadership initiatives (after-work forums, leadership programmes and coaching)
• Development and organisation of target group-specific further education (for both academic and administrative staff), information and networking events
• Expanding of Future Skills in a rapidly changing working world

Sitzungsleiter: Andrea Hoeller

Coordination of Doctoral Studies

This office is available to all students and supervisors for questions and concerns relating to the doctoral programme. It also deals with:
+ Curriculum, legal requirements, project-related changes, etc.
+ Lowering structural and organisational hurdles in cooperation with the relevant organisational units
+ Design and implementation of strategic projects and improvements

Sitzungsleiter: Sabine Vogl

Research Support & Management: Project Services & Technology Transfer

• Overview of the project support services for pre/post award
• Registrations and data bases
• Technology Transfer

Sitzungsleiter: Julirose Kourist

Staff Mobility: Management and Services

Overview of administrative process for staff mobility
Use of the Mobility Online database
Organisation of Staff Weeks
Exchanging best practices and ideas to minimise barriers for staff mobilities and simplifying administrative processes

Sitzungsleiter: Lisa Leitner (International Office - Welcome Center)

Student Marketing

• Online campaigns on META, YouTube and Google, Campaigns and events coordinated with the faculties,
• Production of short video content for Instagram, TikTok, YouTube and facebook,
• International student ambassadors to promote and guide potential students from abroad,
• Open Day at TU Graz for potential students,
• Scholarships as an incentive for potential students

Vorsitzende der Sitzung: Laura Athenstaedt, Ulla Lehrmayer, Ursula Zach

TU Graz Offers for Children and Teenagers

Kerry will meet you in front of the building Inffeldgasse 25 a and take you to the MINKT Lab!

• Introduction to offer for children and teenagers at TU Graz
• Hands on experience of trying out various stations of our MINKT laboratory

Sitzungsleiter: Maria Muhr

Teaching & Learning at TU Graz: Student Support, Studies & Surveys

• Introduction / Overview organization of the Vice Rectorate for Academic Affairs
• Selected topics in Higher Education and Programme Development
• Strategy of Teaching and Learning at TU Graz
• Student and Teaching Staff Surveys

Vorsitzende der Sitzung: Christoph De Marinis, Julia Wiesinger, Viktoria Moser

Admission of International Students

o Communication about admission
o Help with documents
o Guidance with the different systems of admission
o Use of the campus management software

Sitzungsleiter: Nino Konrat

10:30 Coffee Break

Coordination of Doctoral Studies

This office is available to all students and supervisors for questions and concerns relating to the doctoral programme. It also deals with:
+ Curriculum, legal requirements, project-related changes, etc.
+ Lowering structural and organisational hurdles in cooperation with the relevant organisational units
+ Design and implementation of strategic projects and improvements

Sitzungsleiter: Sabine Vogl

Intercultural Trainings at TU Graz

• Overview of trainings for various target groups (students and staff)
• Exchange on ideas for new offers to foster intercultural learning
• Exchange on activities suitable for trainings

Sitzungsleiter: Barbara Böttger (International Office - Welcome Center)

Internal Communications

Internal communications at TU Graz supply all employees with up-to-date, relevant and valid information by using a variety of target group-oriented channels.
+ Intranet TU4U: knowledge base for employees as well as students
+ Internal news and events for employees on the intranet
+ Newsletter TU Graz newsflash for all employees, newsletter
+ TU Graz memo for middle management
+ TU Graz people: magazine for employees and alumni

Vorsitzende der Sitzung: Elisabeth Mueller, Ines Hopfer-Pfister, Victoria Graf

Peer-to-peer exchange on the use of AI focussing on administration processes

Peer-to-peer exchange on the use of AI focussing on administration processes:
+ Overview of AI initiatives for TU Graz employees
+ Introduction to academic AI and use cases in adminstration
+ Discussion on possibilities and examples of best practice in administration processes

Sitzungsleiter: Margit Schwarz

Research Support & Management: Internal Funding Programmes, Research Centers and Entrepreneurship

Overview of the TU Graz services:
+ Internal funding programmes
+ Support for start-ups
+ Introduction to the Research Centers and Fields of Expertise

Sitzungsleiter: Julirose Kourist

Welcome Center for International Students and Staff

• Central contact point for international degree-seeking students and staff
• Support from arrival to departure
• Guidance on entry and residence, housing, insurance, networking, and integration
• International Welcome Days – tailored induction programme for new international students
• Student Activity Coordinators
• Support in learning German and other individual assistance offers

Vorsitzende der Sitzung: Fleur De Mulder (International Office - Welcome Center), Isabella Weber (International Office - Welcome Center)

Guided City Tour

Vorsitzende der Sitzung: Isabella Weber (International Office - Welcome Center), Kerry John (International Office - Welcome Center)

Slide Graz Schlossberg

Optional social event. Further information can be found:
Here

Do., 11. Juni

Dean's Office for Computer Science and Biomedical Engineering

• Coordination of teaching and research
• Activities for the faculty
• Financial and resource management
• Personnel management: application processes for professorship and academic staff
• Student affairs: handling matters related to academic processes and academic advising

Sitzungsleiter: Sigrid Oellinger

Good Scientific Practice

Discussion about:
+ Organisation (committees, services, ...), regulations, awareness-raising and training
+ Measures and processes (e.g., procedures for dealing with cases of suspected scientific misconduct)

Vorsitzende der Sitzung: Daniel Kurzmann, Sigrid Hackl-Wimmer

Library Services for Students and Researchers

• Overview of the support provided by the TU Graz Library and Archives for students and researchers (trainings, tools and services)
• Exchange of ideas and best practices

Sitzungsleiter: Viola Mayerhofer

Management of Outgoing Student Mobility

• Overview of administrative processes and landscape of student mobilities
• Application management and payment of scholarships using the Mobility Online database
• Tips and strategies to streamline administrative workflows
• Sharing best practices and ideas for efficient student mobility management (recognition database for outgoing students)
• Additional services for outgoing students

Vorsitzende der Sitzung: Heidrun Salmhofer (International Office - Welcome Center), Manuel Außerlechner (International Office - Welcome Center)

Onboarding and Welcome Culture

• Development of a university-wide onboarding concept.
• Balancing central standards with decentralised onboarding at institutes and organisational units (roles, responsibilities, checklists)
• Designing a blended onboarding journey with digital self-paced learning content.
• Target-group-specific onboarding for different groups (academic staff, general staff, international staff, leaders).
  Collecting feedback from new staff and using onboarding KPIs to continuously improve processes

Sitzungsleiter: Christine Copony (Vice Rectorate for Human Resources and Finances)

Teaching Academy: Higher Education Didactics for Teaching Staff

• Wide range of further training opportunities for teachers, from single courses to module certificates.
• Individual coaching services
• Point of contact for questions about university teaching methods
• Working with other stakeholders to further develop high-quality teaching at the institutional level

Vorsitzende der Sitzung: Dominik Ruffeis, Verena Schwaegerl-Melchior

Workplace Health Management & Service Point for Accessible Learning

• Overview of measures taken to ensure work place health and accessible learning
• Overview of course offer in this context
• Exchange on best practices

Vorsitzende der Sitzung: Karin Steiner-Krottmayer, Wilfried Grassegger

10:30 Coffee Break

Controlling

• Planning and budgeting
• Administration of third-party-funded projects
• Cost and activity accounting

Sitzungsleiter: Herbert Pichler

Evaluation of Teaching

Course evaluation and evaluation of study programmes:
+ methods,
+ instruments,
+ processes,
+ handling results,
+ difficulties, ...

Vorsitzende der Sitzung: Eva Felber, Julia Torres, Volker Lang

Events & Services for Incoming Exchange Students

• Overview of events and services for exchange students at TU Graz
• Preparation sessions before arrival
• Welcome activities and orientation programme upon arrival
• In&Out events to connect incoming and outgoing students
• Preparing exchange students for their departure
• Additional services for incoming students

Vorsitzende der Sitzung: Kerry John (International Office - Welcome Center), Marlene Fheodoroff (International Office - Welcome Center)

PR & Marketing in the International Office

• Communication and promotion of international activities at TU Graz
• Social media channels TU Graz International on Facebook and Instagram
• International Blog and International Newsletter for staff
• Content creation by Study Abroad Peers (students currently abroad) and Student Activity Coordinators (students organising events for international students)

Vorsitzende der Sitzung: Jasmin Hus (International Office - Welcome Center), Lena Neureiter (International Office - Welcome Center)

Recruiting and Employer Branding

• Attracting and sourcing qualified candidates for academic and administrative positions + Managing the full recruitment process (job postings, communication, interviews, selection)
• Ensuring a fair, transparent, and efficient hiring experience for all applicants
• Developing and implementing employer branding strategies
• Promoting TU Graz as an attractive and inclusive workplace

Vorsitzende der Sitzung: Betti Csiba, Christopher Kozmuth

Wrap up & Farewell Lunch

We will take a group picture at 13:00 so it would be great if everyone was on time :)

Vorsitzende der Sitzung: Barbara Böttger, Lisa Leitner

Excursion to southern Styria

This is an optional programme offer.

We will take the train to the small village of Ehrenhausen at the banks of the river Mur. From there we will do a hike through the nearby vineyards, enjoying the view from the Ottenberg. The hike itakes about 2,5 hours. After our hike, we will refresh ourselves at a local “Buschenschank”.

Costs: 45 Euro (incl. train ride and food)
Necessary equipment: good walking shoes; if necessary rain coat and sun protection
Buschenschank: Weingut Skoff

Vorsitzende der Sitzung: Barbara Böttger, Manuela Klocker